Conference Policies

Non-Presented Paper (No-Show) Policy: Any accepted paper included in the final program is expected to have at least one author or qualified proxy present the paper at the virtual conference, by uploading a video presentation and being present at the corresponding Question and Answer (Q&A) Forum. This Q&A Forum will consist of a public board associated with each paper where attendees may post questions. Questions posted during one week after the scheduled presentation time should be answered within the next 72 hours after posting. Session chairs will monitor the activity of these Q&A sessions and will be asked to report back on situations of inactivity, which will potentially imply the declaration of a no-show. Should this be the case, the paper will not be published by IEEE on IEEE Xplore® or other public access forums, but will still be distributed to conference attendees as conference proceedings and the copyright of these papers will belong to IEEE, unless reclaimed by submitting a request to IEEE. Conference organizers are required to collect attendance records and a list of any non-presented papers and submit to IEEE Signal Processing Society.

Exceptions to this policy will be made by the Technical Program Chair(s) of the conference only if there is evidence that the no-show occurred because of unanticipated events beyond the control of the authors, and every option available to the authors to present the paper was exhausted. The no-show authors may appeal the decision of the Technical Program Chair to the VP-Conferences.

Author registration: All attendees, including presenters, must pay for the correct registration category. Each paper needs to be covered by at least one registration at the full member/non-member rate by February 13, 2020. Each author’s full registration can cover at most FOUR papers that he/she authored or coauthored.

Papers cannot be covered with only a student registration. Student registration fees are applicable only to full-time students. Papers without a full registration will be withdrawn from the program and the proceedings.

Qualified Proxy Policy: The presentation of papers by substitutes is highly discouraged and may only be made after permission is granted by the Technical Program Chair(s) of the conference based on solid evidence that none of the authors is available to present. Papers presented by substitutes without permission will be considered as no-shows.

Authors with Travel Restrictions Policy: The Signal Processing Society values diversity. Authors who anticipate inability to travel to a conference because of a government-imposed travel restriction are still encouraged to submit papers. Such papers will be reviewed and accepted on their own merit for publication without any knowledge of the author’s travel restriction. Within one week of paper acceptance notification, travel-restricted authors must notify the Technical Program Chair of the conference with proof of their restriction. Substitute presenters may be possible or, depending on conference resources, other accommodations may be available, such as a remote presentation or pre-recorded video.

IEEE Event Conduct and Safety Statement: IEEE believes that science, technology, and engineering are fundamental human activities, for which openness, international collaboration, and the free flow of talent and ideas are essential. Its meetings, conferences, and other events seek to enable engaging, thought provoking conversations that support IEEE’s core mission of advancing technology for humanity.

Accordingly, IEEE is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at IEEE-related events. IEEE has no tolerance for discrimination, harassment, or bullying in any form at IEEE-related events. All participants have the right to pursue shared interests without harassment or discrimination in an environment that supports diversity and inclusion.

Participants are expected to adhere to these principles and respect the rights of others. IEEE seeks to provide a secure environment at its events. Participants should report any behavior inconsistent with the principles outlined here, to on site staff, security or venue personnel, or to eventconduct@ieee.org.

View the complete IEEE Signal Processing Society Policy & Procedures Manual at http://signalprocessingsociety.org/volunteers/policy-and-procedures-manual.

IEEE also recommends posting a notice about the handling of conference papers on Arxiv.

IEEE policy permits authors to post their articles to the preprint repository arXiv. Posting rules for each stage of the article life cycle are:

Pre-submission: Before submission to an IEEE publication, the papers may be posted anywhere, including to arXiv.

Upon acceptance: Upon acceptance to an IEEE publication, the arXiv posting must be updated by replacing the pre-submission version with the accepted version. The accepted version must have the IEEE copyright line (© 20XX IEEE) but no other changes may be made. The version suitable for posting is available on the Completed Articles page of the IEEE Author Gateway: https://authorgateway.ieee.org/ag/public/landing.jsp.

Upon publication: When the article is published, the posted version on arXiv should be updated with a full citation to the IEEE publication, including DOI. No other changes may be made.

Visit the IEEE Author Center for more information on SPS sharing and posting policies at https://ieeeauthorcenter.ieee.org/.

IEEE Event Terms and Conditions: https://www.ieee.org/conferences/event-terms-and-conditions.html

IEEE Privacy Policy: https://www.ieee.org/security-privacy.html